Legal Administrative Assistant (6 months)

Date: 02-Sep-2022


Singapore, Singapore

Singtel Group

NCS is a leading technology services firm with presence in Asia Pacific and partners with governments and enterprises to advance communities through technology. Combining the experience and expertise of its 10,000-strong team across 61 specialisations, NCS provides differentiated and end-to-end technology services to clients with its NEXT capabilities of digital, cloud, platforms as well as core offerings in application, infrastructure, engineering and cyber security. NCS also believes in building a strong partner eco-system with leading technology players, research institutions and start-ups to support open innovation and co-creation. For more information, visit ncs.co. 


We are committed to a safe and healthy environment for our employees & customers and will require all prospective employees to be fully vaccinated.


  • Organizing and maintaining project documents in paper or electronic form into internal filing system 
  • Organizing, scanning and warehousing project documents
  • Track project documents and records of project documents
  • Retrieval of documents from/for counsel and internal clients
  • Assign, keep track of policy Deviation Papers and agreements
  • Proofreading and reformat of documents to ensure accuracy
  • Assist legal team in developing presentation materials for trainings sessions or board meetings
  • Manage standardized legal templates  
  • Processing and keeping track of invoices 
  • Monitor and manage incoming requests for legal support, assign requests and maintain the records of requests
  • Support corporate secretarial matters such as routing documents for signature and distribution.
  • Organization of meetings, including Board meetings, and training 
  • Arranging IT support for meetings and liaison with internal IT team to set up IT amenities and resolve IT issues for team members
  • Record and follow up on Intellectual Property applications
  • Provide general administration and other tasks needed to support the legal team
  • Collection of mails

The ideal candidate should possess:

  • Degree or Diploma holder
  • Highly organized 
  • Possess high level of integrity and discretion in handling confidential information
  • Keen attention to detail and ability to multi-task
  • Able to communicate and liaise with colleagues and external parties 
  • Able to work independently
  • Strong time management 
  • Possess can-do attitude 
  • Have a positive and energetic attitude

About Singtel

Headquartered in Singapore, Singtel has 140 years of operating experience and played a pivotal role in the country’s development as a major communications hub. Optus, our subsidiary in Australia, is a leader in integrated telecommunications, constantly raising the bar in innovative products and services.

We are also strategically invested in leading companies in Asia and Africa, including Bharti Airtel (India, South Asia and Africa), Telkomsel (Indonesia), Globe Telecom (the Philippines) and Advanced Info Service (Thailand). We work closely with our associates, leveraging our scale in networks, customer reach and extensive operational experience to lead and shape the communications industry.

Together, the Group serves over 700 million mobile customers around world. Singtel is one of the largest listed Singapore companies on the Singapore Exchange by market capitalisation.

The Group has a vast network of offices throughout Asia Pacific, Europe and the USA, and employs more than 23,000 staff worldwide.